Party Booking Terms & Conditions

Booking

Provisional bookings made by telephone should be confirmed in writing or by email.   Provisional bookings will only be held for a period of 30 days from the date of booking.  A deposit of 50% is required at time of booking to secure the booking. The remaining 50% is normally payable two weeks before the date of the booking, and ancillary services or items and extras will be charged immediately following the event for payment within one week, or on the day, at our discretion.

If you require food or drink it needs to be ordered through us. We do not allow clients to bring their own food or drink on to the premises, nor to be eaten in the Centre Grounds.

CANCELLATIONS

The following scale of charges applies if a booking is cancelled.

6 months                                                -        No Charge and refund of deposit

5 - 4 months                                           -        20% of the deposit

3 - 2 months                                           -        50% of the deposit

1 - month                                                 -      100% of the deposit

Settlement of Accounts

All accounts, except in the case of exempt organizations (proof of exception required), will be subject to Value Added Tax at the prevailing rate

Payment terms are 7 days net after the date of invoice.  If paid through the till a receipt will be issued and no invoice raised. Overdue accounts may be charged interest at the rate of 2% per month on the outstanding balance.

Insurance and Indemnities

AVVC’s insurance covers public liability claims where the company or its employees acting in the course of their duties are  held to be liable.  Party organisers are advised to obtain insurance cover in respect of any claims for which they might be held responsible, including loss or damage or property brought to the premises by or on behalf of any persons.  The organization or individual making the booking shall indemnify the company against any damage or injury to Visitor Centre property or Visitor Centre staff, caused by those attending the event.

Force Majeure

AVVC Limited accepts bookings on the understanding that if it cannot meet its obligations because of circumstances beyond its control it  will not be held liable for loss suffered either by the body making the booking or any other third party.